Aeronautical billing reconciliation

One verified record for
every flight and every charge.

Vectamo cross-checks movement, schedule, tariff, and invoice data, so airports bill accurately and airlines pay only for verified activity.

For airports

Recover revenue hiding in unmatched movements.

Find unbilled and misbilled activity, price it against your tariffs, and prepare audit-ready invoices.

For airlines

Catch airport overcharges before payment.

Check invoice lines against your flight activity and applicable tariffs, without waiting on airport integrations.
3-wayreconciliation of tower, schedule, and airline data
200+aircraft profiles for MTOW classification
9082invoices aligned with ICAO Doc 9082 charge principles
<2 wksto a first reconciled report

Bill accurately. Pay with confidence.

See how Vectamo builds one verified record from a real month of movements, in a 30-minute working session.

Book a working session

Revenue assurance for airport finance teams

Find every billable movement.
Invoice it with proof.

Vectamo compares tower, schedule, and airline-reported movements, finds unbilled and misbilled activity, and prepares audit-ready invoices from the systems you already use.

Run a revenue-leakage assessment View a sample report

CSV, API, or IATA SSIM intake · Works alongside your AODB · Live in under 2 weeks

3sources reconciled for every movement
200+aircraft profiles for MTOW classification
<2 wksto a first reconciled report

01The problem

When movement records disagree, revenue falls through the gap.

Tower, schedule, and airline reports use different identifiers, timestamps, and aircraft records.

Unbilled movements stay invisible until someone has time to reconcile them manually.

Tariff rules, MTOW bands, surcharges, and exceptions are difficult to apply consistently.

Month-end closes before every discrepancy can be checked.

For airlines

Pay only for verified airport charges. See the airline side

02Product

How it works

Inputs

Telegrams · MVT / LDM

Real-time Type-B telex with exact times, registration, pax & load. The authoritative movement record.

AODB

Operational database via API: schedule, actuals, aircraft type, carrier. Primary truth.

Flightradar24 + ATC

Independent validation: catches missed flights & mismatches, flags leakage.

Financial records

Reconciles expected vs received income and surfaces flights that were never paid for.

Vectamo billing engine

Movement + tariff → charge, automatically.

Resolution chain: airline rate → aircraft type → MTOW band → scope → default. Every line carries a full audit trail and confidence level.

↑ Feeds the engine

Tariff Management

Airports manage their own tariffs in the UI: versioned, Excel-importable, matched to published AIP charges.

Outputs

Automated invoices

Per-airline, per-flight detail with every fee formula. PDF or ERP-ready. Weeks drop to hours, and leakage closes.

Financial reports

Revenue by charge, airline & period; plan vs actual. Audit-ready for regulators and the board.

Dispute evidence

Telegram, AODB confirmation & FR24 validation per charge, verified by three independent sources.

Connect the data you already have

Upload tower logs, AODB exports, airline reports, and tariff schedules by CSV, API, or IATA SSIM. Vectamo works alongside your existing systems, so nothing gets ripped out or replaced.

Reconcile and price every movement

Vectamo normalises aircraft, registration, MTOW, and timestamp data, then applies your current tariff rules to each billable movement.

Review, invoice, and resolve

Surface unbilled and misbilled activity with its financial value, generate audit-ready invoices, and track every dispute through resolution. Your team reviews exceptions before invoices are sent.

03Why Vectamo

What Vectamo does for your airport

Find every billable movement

A three-way check on every movement catches unbilled and misbilled activity. In one illustrative sample, 74 unbilled landings worth $74,876 surfaced in a single report.

Close the month in minutes, not days

Reconciliation that took your team days runs automatically. Your Revenue Leakage Report is ready in under 30 minutes.

Invoices airlines can verify

Every invoice carries the full audit trail behind it: the movement record, the tariff, the calculation. Disputes start with a complete evidence trail.

Built for airports your size

Vectamo works from 20 movements a day. You don't need to be a mega-hub to stop revenue leakage.

6–18 monthsUnder 2 weeks

Live in under 2 weeks

Vectamo runs on the data you already have. Minimal IT lift, no rip-and-replace project to schedule.

Days of reconciliationUnder 30 minutes

Answers in under 30 minutes

Your first Revenue Leakage Report shows what's missing, who owes it, and what it's worth, the same day your data lands.

Mega-hub pricingFrom 20 movements/day

Sized for regional airports

Vectamo is built for airports from 20 movements a day, not just mega-hubs. You get the same rigor without the enterprise price tag.

A turboprop aircraft on a regional airport apron in morning light, with the terminal and control tower behind it

From the apron to the ledger

Every landing on the apron is a billable movement

Each touchdown, departure, and parking hour maps to a line in your tariff. Vectamo captures it all at the source, so billing starts from what actually happened, not what was reported.

Capabilities

Everything billing reconciliation needs

  • 3-Way Reconciliation — tower log vs schedule vs airline report, per movement
  • Movement Data Normalisation — callsigns, registrations, MTOW and timestamps, cleaned automatically
  • Tariff Engine — landing, parking, navigation, noise and night rates, with FX conversion
  • ICAO Doc 9082 Invoicing — invoices aligned with Doc 9082 charge principles, generated with a full audit trail
  • Revenue Leakage Report — dollar-valued, carrier by carrier, ready in under 30 minutes
  • Dispute Tracking — every query logged, answered, and followed to payment
  • Finance Dashboard — movements reconciled, revenue recovered, invoices outstanding
  • Flexible Data Intake — CSV, API, or IATA SSIM; 200+ aircraft types pre-loaded
ICAO Doc 9082 IATA SSIM AODB CSV / API

05Alternatives

The same billing precision as a mega-hub. Sized for a regional airport.

VectamoManual reconciliationEnterprise billing suite
Primary purposeAeronautical revenue assurancePeriodic checkingBroad operational system
ImplementationWorks from existing exportsImmediate but manualLarger implementation project
Movement reconciliationAutomaticManualVaries by configuration
Leakage identificationBuilt inDepends on available timeMay require additional setup
Audit trailIncludedSpreadsheet-dependentVaries by deployment

06FAQ

Questions airport teams ask us

Do airlines need to use Vectamo?

No. Vectamo works from the movement, schedule, tariff, and airline-report data your airport already has.

Is our movement data secure?

Movement and invoice data is encrypted in transit and at rest. Access is role-based and auditable, customer data remains logically separated, and security documentation, including a DPA, is available during procurement.

How much IT effort does this take?

Minimal IT lift. Vectamo works from the exports your systems already produce (CSV, API, or IATA SSIM), with no rip-and-replace. Most airports are live in under 2 weeks.

How is Vectamo priced?

Annual subscription based on movement volume, so regional airports pay regional prices. No recovery-based fee. Book a working session and we'll give you a number for your airport, not a generic rate card.

What happens when an airline disputes an invoice?

Every invoice carries its own audit trail: the movement record, the tariff applied, the calculation. Disputes start with a complete evidence trail, and Vectamo tracks each one through resolution.

We're small — is this worth it at 20 movements a day?

That's exactly who we built it for. Small airports feel every unbilled landing, and the sample report above shows how quickly they add up.

07Revenue-leakage assessment

See what last month left unbilled.

Share one month of movement data and your current tariff schedule. In a 30-minute working session, we'll show the exceptions Vectamo identifies and the evidence behind each one.

  • Works alongside your AODB: CSV, API, or IATA SSIM intake
  • Your team reviews exceptions before invoices are sent
  • Live in under 2 weeks, with minimal IT lift
Run a leakage assessment

Or write to contact@vectamo.com

Airport charge verification for airline finance teams

Pay only for verified
airport charges.

Vectamo checks airport invoice lines against your flight activity and applicable tariffs, flags duplicates and MTOW or surcharge errors, and packages the evidence for dispute. No airport integration required.

Audit a recent invoice View a sample audit

PDF, CSV, or email intake · Exception-only review · Evidence pack for every flag

5error categories checked: duplicates, MTOW, surcharges, navigation, FX
200+aircraft profiles for MTOW band verification
Exception-onlyreview for your team

01The problem

You're paying airport invoices on trust

Invoices arrive from more airports than any team can check line by line.

A wrong MTOW band or a duplicated landing costs thousands, and looks like every other line.

When a dispute starts, proving your version of the flight takes time your team doesn't have.

Every airport has its own tariffs, surcharges, and FX quirks. Keeping up is a full-time job.

For airports

Find every billable movement and invoice it with proof. See the airport side

02Product

How it works

Inputs

Airport invoices

PDF, CSV, or forwarded email: every charge line, any format, as invoices arrive.

Your flight data

Schedule and actuals from your ops systems, the record of what you actually flew.

Published tariffs

AIP charges and airport tariff sheets, versioned to each billing period.

Payment history

Reconciles invoiced against paid and surfaces duplicates and repeat charges across periods.

Vectamo verification engine

Invoice line + tariff → verdict, automatically.

Resolution chain: flight → aircraft type → MTOW band → published rate → expected charge. Every line gets a verdict and a confidence level.

↑ Feeds the engine

Tariff Library

Published AIP charges and airport tariff sheets, kept current, with 200+ aircraft types pre-loaded.

Outputs

Verified invoices

Every line is matched to what you flew, or flagged with the exact difference.

Dispute evidence

Flight record, published tariff, and discrepancy in one dispute-ready pack.

Recovery report

Overbilling by airport, charge type & period, and what you've won back.

Send the invoice through

Forward or upload airport invoices as they arrive: PDF, CSV, or email. No integration project, no change to how airports bill you.

Check every line

Vectamo matches each charge against your own flight data and the airport's published tariffs. It flags overbilling, duplicates, wrong MTOW bands, wrong surcharges, and FX errors, with 200+ aircraft types pre-loaded.

Dispute with evidence

For every discrepancy, Vectamo builds an evidence pack: your flight record, the published tariff, and the exact difference. You pay only what's correct, and every dispute starts with a complete evidence trail.

03Outcomes

What Vectamo does for your airline

Stop paying for flights you didn't fly

Duplicate landings and misapplied charges get caught before payment, not discovered in a year-end audit.

Catch the quiet errors

Wrong MTOW band, wrong night surcharge, wrong FX rate: small errors, repeated across every invoice. Vectamo checks them all, every time.

Disputes that start with evidence

Each flag comes with an evidence pack: your flight data, the tariff, the discrepancy. Both sides see the same facts from the first message.

One standard across every airport

Whether an airport bills you from a legacy system or a spreadsheet, Vectamo applies the same check: your data, their published tariff, line by line.

Two airliners parked at gates on a sunlit apron, seen through terminal glass in morning light

From the gate to the ledger

Every line on the invoice started at a gate

A landing fee, a parking charge, a noise surcharge: each one traces back to a real movement of your aircraft. Vectamo checks every line against that movement, so you pay only for what actually happened.

Capabilities

Everything invoice verification needs

  • Line-by-Line Invoice Audit — every charge checked against your flight data
  • MTOW Band Verification — 200+ aircraft types pre-loaded, so wrong-band charges surface instantly
  • Duplicate Detection — catches the same landing billed twice, across invoices and billing periods
  • Surcharge Checks — noise, night, and navigation surcharges verified against published tariffs
  • FX Verification — conversion rates checked at the correct date and rate
  • Evidence Pack Generator — flight record, tariff, and discrepancy in one dispute-ready document
  • Dispute Tracking — every query logged and followed to resolution
  • Flexible Intake — PDF, CSV, or forwarded email; no airport cooperation required
PDF / CSV / email intake Flight data matching Published tariff checks Evidence packs

05Why Vectamo

Independent checks. Shared facts.

Two versions of the factsOne verified record

Your data stays yours

Vectamo verifies airport charges using your flight data and the applicable tariff schedule, so both sides can discuss the same evidence without accessing each other's full operational records.

Days per invoiceMinutes per invoice

Minutes per invoice, not days

Manual line-checking doesn't scale past a handful of airports. Vectamo checks every line automatically, so your team reviews exceptions, not invoices.

Integration projectsPDF, CSV, or email

No airport integration required

Airports don't need to change how they bill you. Forward invoices as they arrive; verification starts the same day.

06FAQ

Questions airline teams ask us

Does the airport see our flight data?

No. Vectamo keeps customer data separate. You control when to share a dispute evidence pack, and it contains only the flight record, tariff reference, and discrepancy needed to support that dispute.

Is our flight data secure?

Invoice and flight data is encrypted in transit and at rest. Access is role-based and auditable, customer data remains logically separated, and security documentation, including a DPA, is available during procurement.

How much effort does setup take?

Minimal IT lift. If you can export your flight schedule or movement data (CSV or API), you can start verifying invoices. No rip-and-replace, and no change to how airports bill you.

How is Vectamo priced?

Annual subscription based on invoice volume. Book a working session and we'll quote for your network, not a generic enterprise rate.

What if an airport pushes back on our dispute?

That's what the evidence pack is for: your flight data, the airport's own published tariff, and the exact discrepancy. Both sides see the same facts, so resolution becomes a paperwork step, and Vectamo tracks every dispute until it's closed.

We get hundreds of invoices a month. Can it keep up?

Yes — that's the point. Vectamo checks every line of every invoice automatically, so volume adds no work for your team. You only touch the exceptions.

07Invoice audit

See what one airport invoice really contains.

Send a recent airport invoice. We'll show which lines match your flight activity, which lines need review, and what evidence Vectamo prepares for each discrepancy.

  • PDF, CSV, or email intake, with no airport integration required
  • Exception-only review for your team
  • Evidence pack prepared for every flagged line
Audit a recent invoice

Or write to contact@vectamo.com